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There are various online Cloud Storage services that encourage users to take advantage of an online repository to store their valuable files, including documents, audio, photos and video files.

These online services allow users to get a much more secure and easily accessible storage solution, unlike traditional types of storage systems like phone, tablet or computer’s memory.

Cloud Storage Tips to make most out of your CloudHowever, it is also true that there is no one-size-fits-all in the Cloud Storage marketplace. While some Cloud Storage vendors focus on synchronization features, others come up with innovative sharing capabilities.

Still others demonstrate expertise in integration with legacy storage systems. There seems to be a different Cloud Storage solution for every need.

Here is our take on this matter. This article will propose an idea where all viable Cloud Storage solutions can work, in tandem, to help users collaborate at the speed of light, and with the security of a military-grade digital protocol.

As we provide you with the following information on the various Cloud Storage services, we request this from you: don’t jump the gun! Take your time testing every option available there is.

From free trials to live or recorded demos, you have the required freedom and the option to get acquainted with each solution. Only then, make a decision to go with one, or even more than one, provider.

1 – How To Use Cloud Storage To Sync Your Local Folders?

If you want to sync particular folders on your computer or any handheld device (Android phone, Tablet) to the Cloud without even placing them in your Cloud folder, then we believe Ubuntu One and Amazon Cloud Drive are best for the job.

Cloud Storage for SyncWith these Cloud services,  you have the ability to label any folder to become an online repository, without even moving it to the Cloud folder.

For Windows users, the Amazon Cloud service flips ‘traditional’ file-sharing service formats vis-à-vis Dropbox, Google Drive, and SkyDrive, because it doesn’t provide users a desktop folder per se.

Users subscribed to the Amazon Cloud service can simply right-click on any folder or file, and from the Context Menu they can easily send their files and complete folders to the Amazon Cloud.

This also syncs their Cloud-based storage accounts with specific files and folders. The Context Menu support only works if you’re signed in to the service.

[You can compare Ubuntu One vs Amazon Cloud Drive here.]

2 – How To Sync And Stream Your Music On The Cloud?

Some Cloud Storage services are highly proficient in syncing multiple media files, such as music, videos, e-books etc. However, we suggest you use iCloud or Google Music.

Cloud Storage for Music StreamingThese services allow you to drop your media files directly to your Cloud Storage folder. And, by installing the Cloud Storage client, you can access your music collection from multiple computers.

Depending on the size of your media collection, you might want to buy some additional storage, as well. You can also set your Cloud folder as a default playlist when you open your favorite media player.

Google Music allows users to store up to 20,000 songs free on its storage, and on the purchase of any track or album from the company’s music store, Google doesn’t count it against your storage limit.

[Here are some details on Google Drive vs iCloud pricing and storage allocation]

3 – How To Send Your Documents To The Cloud By Default?

Cloud Storage to Send DocumentsIf you are using Windows, and you want your My Documents folder to sync with your Cloud Storage folder, then here is how to do it. We will use Dropbox for this task.

All you have to do, is open  My Documents folder, go to Properties, select the Location tab, and set any folder from your Dropbox in that place. Once done, click Apply. This will also enable you to move all your old documents to Dropbox, as well.

From then onwards, whatever you save in your My Documents folder, will automatically show up on your Dropbox Cloud Storage folder.

[See here for information on how to get a premium account on Dropbox]

4 – How To Automate Your Smartphone Photo Uploads On The Cloud?

Cloud Storage to Upload Pictures from SmartPhonesIf it’s an iPhone then iCloud automatically backups, your cherished photos that you don’t want to lose. iCloud offers to backup- up to 100 photos and sync them across your devices.

Windows phone users too can have similar features via SkyDrive. However, for android users, Dropbox too, has just launched its automatic photo upload feature on its Android app.

Ubuntu one also provides Android users the ability to store and sync their photos automatically.

[Click here to see a comparative analysis of Dropbox vs Ubuntu one Cloud Storage]

5 – How To Send Your Mail Attachments And Items Directly To The Cloud?

It is a pain to find out a single attachment on the email client which already has a year’s worth of emails. Well! Now you can directly send all of your downloaded attachments directly to your Cloud Storage folder.Cloud Storage Email Attachments

See our Tip number 3- where we told you how to send your documents directly on the Cloud. Here, too, it’s a similar process.

Once you have made your “my documents” folder synced with your Cloud Storage folder, you can then set that folder as the primary location for all the files your download off your email client. In this way,  you will never have to worry to find a single attachment.

The “Send to Dropbox” feature of Dropbox also lets you save all your incoming email items directly to your Dropbox folder.

This feature saves all of your emails with folders and subfolders that are marked with complete senders ID and the date they were sending on.

6 – How To Send URLs Directly To The Cloud?

Send URLs to the CloudIf you come across any downloadable file or document on the internet which you want to save without a manual download on to your Cloud Storage folder, or if its complete web pages that you want to save.

We suggest that you sign up to the Dropbox URL Droplet feature which lets you do just that. However, don’t be concerned about security. To inhibit any potential security threats, Dropbox uses its API to protect your cloud password.

All you need to do is to paste a link on the URL droplet and save, Dropbox will store the file and automatically sync it with all of your devices.

7 – How To Easily Manage Version Control Of Your Documents?

Cloud Storage Tips - Document VersionsJust as Google Docs has a built in version Control system that allows you to see previous revisions in a collaborative sheet, document, or file. Dropbox and SkyDrive also offer similar features.

Dropbox keeps a snapshot of all your documents and if in case you delete specific document, you can restore its previous version that was saved over past 30 days.

SkyDrive also has a similar function which lets you see all the previous versions of a file. This option also shows a side bar which lets you see the latest changes made in that document or file.

8 – How To Merge Multiple Cloud Storage Services Into A Mega Cloud?

Cloud Storage Tips - Merge StorageNow that, you know how to collaborate with different Cloud Storage services, here is a great tip on how to connect them all, and access them via a single interface.

We suggest you use Otixo, which allows you to easily drag and drop files between various Cloud Storage providers, without any kind of downloading necessary.

However, this is a paid service but users can get a firsthand experience of its functionality via a 14 day trial period.


The points listed above are not exhaustive. There are various other tips in store. We will be publishing those and more from time to time. If there is a tip you would like us to cover in the Cloud domain, then please click here to let us know.